In the daily operation of the gallery, we find that many artists do not organize the archives of works of art, and the work that requires archives is operated by the gallery or the artist’s assistant. This part of the repetitive work takes up a lot of time for gallery staff and artist assistants. On average, each exhibition takes two weeks to repetitively organize.

Therefore, we try to design and develop an archive organization tool within the art institution, which is convenient for artists and galleries to organize their archives.

Role: Product Designer

Duration: 8 weeks

In order to find out the actual pain points of the target users, we visited three representative artists.

Arnold Chang
Founder of Sotheby’s Chinese Painting and Calligraphy
Contemporary Landscape Ink Artist

His works have been collected in the Metropolitan Museum of New York, the Brooklyn Museum of Art in New York, the British Museum in London, the Art Institute of Chicago

TAI XIANGZHOU
Contemporary landscape Ink Artist

His works are mostly collected in the Freer Museum, Minneapolis Art Museum, Nelson Atkin Art Museum, Brooklyn Museum

MICHAEL CHERNEY
Landscape Photographer

His works are mostly in the Berkeley Museum of Art/Pacific Film Archive, the Cleveland Museum of Art, the Getty Institute, and the Harvard Art Museum Sackler Museum

The following information was sorted out through the interviews.

Satisfaction of the existing archiving process (0-10) (unsatisfied-satisfied)

Based on the user’s actual archiving process, we have exported a journey map to determine the design direction.

Based on enforceability, we have established 1, 3, 4, 5 as the main design solution.

We created a prototype of the archive based on Google Sheet to refine the design details.

Prototype 1

Problems：
1. Untidy interface.
2. Lack of detail information on a single page.
3. Repetitive actions.
4. Steep learning curve.

Next Step:
1. Optimizing the interaction flow.
2. UI redesign.

Prototype 2

Problems:
1. Missing “Duplicate” function.
2. Lack of visual optimization.
3. Missing Group selection.

Next Step:
1. Continue to optimize interaction logic.
2. Simplifying user interface.

Approach 1

Solutions：
1. Adding multi-select function to reduce repetitive actions.
2. Adding keyword search bar and reduce cataloging time.
3. Optimizing the buttons.

Approach 2

Solutions：
1. Using side screen pop-up pages to reduce page jumps.
2. Automatically generated QR code, adding portal jump through camera.
3. Adding batch label printing function.

Approach 3

Solutions：
1. Automatically generated printed labels in batches.
2. Quick jumping to the target file by scanning the QR code.

Approach 4

Solution：
1. Management Database, tracking archives based on data statistics.

Time comparison of new processes：
1. Photography
2. Entry information
3. Label Prints

New process reduces overall time by 2/3.

在画廊的日常运营中，我们发现很多艺术家没有对艺术作品的档案整理，需要档案整理的工作都是通过画廊或者艺术家助理的方式进行运作。这部分重复性的工作占用了画廊工作人员和艺术家助理的大量时间，平均每一次展览需要两周时间进行重复性的整理。

因此我们尝试设计与开发一款艺术机构内部的档案库整理工具，方便艺术家本人和画廊进行档案库整理。

角色：产品设计师

周期：8周

为了挖掘目标用户的实际痛点，我们走访了三位具有代表性的艺术家。

Arnold Chang(張洪)
苏富比中国书画部创始人
中国当代风景水墨艺术家

作品已被多被收藏于纽约大都会博物馆, 纽约布鲁克林艺术博物馆，伦敦大英博物馆, 芝加哥艺术学院,

TAI XIANGZHOU(泰祥洲)
中国当代风景水墨艺术家

作品多被收藏于美國佛利爾博物館、明尼阿波利斯藝術博物館、尼爾森阿特金藝術博物館、布魯克林博物館

MICHAEL CHERNEY 秋麦
风景水墨摄影艺术家

作品多被收藏于伯克利艺术博物馆/太平洋电影档案室、克利夫兰艺术博物馆、盖蒂研究院、哈佛大学艺术博物馆赛克勒博物馆

通过面对面问卷调查的方式整理出以下信息。

现有档案整理流程满意度(0-10)(不满意-满意)

基于用户的实际整理流程我们导出了旅程地图，方便确定设计方向。

基于可执行性，我们将1，3，4，5确立为主要设计解决方向，并制作出User Flow

我们基于Google Sheet，制作了档案库原型，方便细化后期设计

原型1

设计问题：
1. 界面信息杂乱
2. 单个页面可视化信息狭窄
3. 重复性操作多
4. 用户需要一定的学习成本

下一步：
1. 优化交互逻辑
2. 设计UI

原型2

设计问题：
1. 缺少复制档案功能
2. 视觉页面缺少优化
3. 缺少群组多选

下一步：
1. 继续优化交互逻辑
2. 简化UI

方案一

交互：
1. 增加多选功能，减少重复操作
2. 增加关键词搜索，减少检索时间
3. Button图形化

方案二

解决交互问题包括：
1. 侧屏弹出页，减少页面跳转
2. 自动生成二维码，通过摄像头实现快速跳转
3. 增加批量标签打印功能

方案三

解决交互问题包括：
1. 自动批量生成打印标签
2. 通过扫描二维码快速跳转目标档案

方案四

解决交互问题包括：
1. 基于作品信息数据统计，方便档案的管理与追踪

新流程的时间比较：
1. 拍照
2. 录入
3. 打印标签

新流程整体减少时间2/3